TENDERS

SUPPLY PROCUREMENT NOTICE TENDER FOR THE SUPPLY OF 72 ITEMS TO THE GOVERNMENT OF GHANA UNDER THE NEW PARTNERSHIP FOR AFRICA'S DEVELOPMENT PROJECT (NEPADP).

1 Publication reference and Project Code NEPADP/AFU/00QUR/7728/16/17 – 2016/2017

2 Eligibility and rules of origin Participation is open to all, legal persons [participating either individually or in a grouping (consortium) of tenderers and Foreign companies] which are established in all country or territory of the regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed . All goods supplied under this contract must be of good quality. Participation is also open to international organizations. Participation of natural persons is directly governed by the specific instruments applicable to the program under which the contract is financed.

3 Grounds for exclusion Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide to contracts procedures for EC external actions.

4 Number of tenders Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.

5 Tender guarantee: Tenderers guarantee is not required.

6 Performance guarantee The successful tenderer will be asked to provide a performance guarantee of 1% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 4 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

7 Information meeting and/or site visit. No information meeting is planned.

8 Tender validity Tenders must remain valid for a period of 30 days after the deadline for submission of tenders.

9 Period of implementation of tasks The approved items shall be delivered (and installed, where required) within the specific period from the date of contract.

SELECTION AND AWARD CRITERIA

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:


    1. Economic and financial capacity of tenderer (based on i.a. item 7 of the Tender Application Form 2 for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided.

    2. The average annual turnover of the tenderer must exceed the annualized maximum budget of the contract.

    3. The financial situation of the tenderer should not be in deficit, taken into account debts, at the beginning and end of year.

    4. Professional capacity of tenderer (based on i.a. items 10 of the Tender Form for a Supply Contract.

    5. The financial situation of the tenderer should not be in deficit, taken into account debts, at the beginning and end of year.

    1. Professional capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a Supply Contract)

    1. Has a professional certificate appropriate to this contract

    2. The tenderer has worked successfully on at least one project with a budget of at least that of this contract in fields related to this contract in the past two years An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
  1. Award criteria Price (or, if appropriate after derogation, the best value for money which is a combination of quality/price)
  2. The Contracting Authority must reply to all tenderer' questions at least 4 to 5 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 5days before the submission deadline on the websites listed above.
  3. Language of the procedure All written communications for this tender procedure and contract must be in English.
  4. Legal basis Commission Regulation (EC) 960/2009 of 14 October 2009

During tenders, tenderers are required to provide scanned copies of the following set of bid documents through their respective local agencies in Ghana.

  1. Proforma invoice
  2. Letter of intent
  3. Business registration certificate
  4. Brief profile of the supplier/company
  5. Tender Registration fee

 


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